BODi - Supplier Code
BODi SUPPLIER CODE
OF CONDUCT AND ETHICS
At Beachbody UK, Ltd.,
t/a BODi UK and its affiliated companies (collectively, “BODi”), we
recognize our role as the premier provider of world-class fitness and nutrition
solutions. We can only maintain this role if we conduct business in an ethical
manner, respect internationally recognized human rights, and never tolerate or be
complicit in any human rights abuses. We expect all our vendors and contractors
who provide any goods, services, products, materials or other elements to or
for BODi (“Suppliers”) to adhere to
this standard as well and we rely upon our Suppliers to never participate in
and to work to eradicate the use of unethical labor practices in their supply
chains. While we recognize that our
Suppliers may establish standards on an individual basis, we choose to do
business with Suppliers who adhere to the basic principles and ideals outlined
in this Supplier Code of Conduct (the “Code”).
This Code outlines
the minimum standards for BODi Suppliers. As BODi’s corporate responsibility
and supply chain management evolves, we anticipate further engagement with our
Suppliers so that we can expand our commitment to ethical business practices
working together. Suppliers are expected to have appropriate management systems
in place and take necessary steps to comply with this Code, including
transparency concerning policies and practices and related employee education.
As part of this Code, we encourage our Suppliers to similarly hold their
suppliers accountable to these standards.
COMPLIANCE
Suppliers must follow all
relevant international and local laws, regulations and conventions, including
those related to labor, health and safety, and the protection of the
environment. Suppliers are expected to inform BODi
should there be any significant breaches, allegations of non-compliance or
investigation into noncompliance by authorities related to any goods or
services that such Supplier provides to BODi
that may affect a Supplier’s ability to provide goods or services to BODi in a manner consistent with this Code.
HUMAN RIGHTS AND LABOR
BODi supports
and respects fundamental human rights. Suppliers should recognize and be
committed to upholding the human rights of workers, and to treat them with fairness,
dignity and respect. This includes the
following minimum standards:
Forced,
bonded or indentured labor, prison labor or modern slavery is not to be used in
any of its forms. All work will be voluntary, and workers should be free to leave
the office, without retaliation, at the end of their workday or when they have
reasonable justifications, and to terminate their employment upon reasonable
notice. Workers should not be required to relinquish control of
government-issued identification, passports or work permits, nor deposit a bond,
as a condition of employment.
·
Child labor is not to be used in any stage of the work
performed for BODi or in relation
with BODi products or
services. If the minimum employment age in a country is not defined, the term
“child” shall refer to any person under the age of 15 or under the age for
completing compulsory education in that country, whichever is higher. Suppliers
should not employ any person under the age of 18 for hazardous labor likely to
harm their health or safety.
·
Suppliers shall ensure equality of opportunity and fair treatment
of their workers and protect them against all sorts of discriminatory actions. Suppliers
may be subject to additional national and local labor and fair employment laws
and accompanying regulations. To assure full compliance with these laws and
regulations, all personnel actions, including recruiting, hiring, assignment
and promotion, as well as decisions affecting compensation, benefits,
transfers, and training, must be made without regard to creed, race, origin, color,
age, gender, sexual orientation, ethnicity, mental or physical disability,
religion, political affiliation, health condition, pregnancy, union membership,
marital status, or any other status protected by law.
·
Suppliers should maintain a safe and inclusive environment
where employees are treated with dignity and respect. There is to be no actual
or threatened harsh or inhumane treatment, including any sexual harassment,
sexual abuse, corporal punishment, violence, mental or physical abuse or coercion
of workers. Suppliers may never take or
tolerate any actions which contribute toward human exploitation, including
human trafficking and sexual exploitation of children.
·
Compensation paid to workers must comply with all applicable
local wage laws and collective agreements, including those relating to minimum
wages, overtime hours, rest breaks and legally mandated benefits. If there is no minimum wage in a country,
Suppliers should ensure that their workers receive a compensation at least
equivalent to industry standards and sufficient to cover their basic living
requirements. Working hours and work weeks are not to exceed the maximum set by
local law, collective agreements and industry standards. Deductions from wages as retaliatory or
disciplinary measures cannot be accepted.
·
Open communication and direct engagement between workers and
management are the most effective ways to resolve workplace and compensation
issues. Suppliers will respect the rights of workers to associate freely,
including the right to join a labor union or similar organization, and to bargain
collectively and communicate openly with management regarding working
conditions, without fear of reprisal, intimidation or harassment.
HEALTH AND SAFETY
Suppliers are responsible
for upholding a safe and healthy work environment. Suppliers must comply with
all laws, regulations and rules governing employee occupational health and
safety in the jurisdiction where they operate. Suppliers must have procedures
and systems in place to prevent, manage, track and report occupational injury
and illness, including provisions to: i) encourage employee reporting; ii)
classify and record injury and illness cases; iii) provide necessary medical
treatment; iv) investigate cases and implement corrective actions to eliminate
their causes; and v) facilitate the return of employees to work. Employees
should receive training on safety, including, where appropriate, proper use of
equipment, chemicals, and use of personal protective equipment.
ENVIRONMENT
BODi
is committed to minimizing the impact of its operations, and those of its
Suppliers, on the environment.
·
Suppliers must undertake ongoing efforts to improve in
minimizing environmental impact of their operations, products, and services.
Examples of considerations include reducing energy and water consumption,
reducing greenhouse gas emissions, reducing waste and pollution, reducing
impact on biodiversity and ecosystems, reducing environmental impact of
products during various lifecycle stages as applicable and opting for
environmentally friendly technologies.
·
Suppliers must obtain, maintain and keep current all required
environmental permits and registrations and follow the operational and
reporting requirements of such permits.
·
Suppliers are to adhere to applicable laws and regulations
regarding prohibition or restriction of specific substances including labeling
laws and regulations for recycling and disposal, including for chemicals and
air emissions.
·
Waste of all types, including water, energy, raw materials,
and processed materials, is to be reduced or eliminated at the source or by
practices such as modifying production, maintenance and facility processes,
materials substitution, conservation, recycling and re-using materials. Any
wastewater or solid waste that is generated from Suppliers’ operations is to be
characterized, monitored, controlled and treated as required prior to discharge
or disposal according to applicable standards and codes.
ETHICS
BODi’s
Employee Guide requires that BODi’s
business be conducted with honesty and integrity, and in compliance with all
applicable laws. As such, we expect BODi
Suppliers and their agents to similarly maintain the highest standards of moral
conduct, ethics and integrity in all business interactions.
·
Any and all forms of corruption, extortion, bribery, influence
peddling, offering or accepting any kickbacks, embezzlement and money
laundering are strictly prohibited and may result in immediate termination of
the relationship with BODi and legal action.
·
Bribes, kickbacks, individual incentives or other means of
obtaining undue or improper advantage may never be offered or accepted. Suppliers should observe local laws and custom
with respect to gifts, and the value of such offers should never be considered
material enough to influence business decisions or contravene applicable
regulations.
·
Financial records shall be kept in accordance with all
applicable accounting practices and comply with all relevant legal and
regulatory requirements.
·
Suppliers are expected to comply with applicable laws
relating to conflicts of interest and to disclose to BODi any situation that may appear as a conflict of interest, for
instance where a BODi employee have an
interest of any kind in the Supplier’s business or has economic or personal
ties with the Supplier.
BODi
is dedicated to the well-being of the communities in which we do business, as
evidenced through charitable giving and various forms of community involvement.
Suppliers are encouraged to engage with their communities to help foster social
and economic development and sustainability.
Suppliers
shall ensure that their workers can report concerns, unethical or unlawful
practices, or any violations of this Code, without fear of retaliation or disciplinary
action.
CONFIDENTIALITY, DATA PRIVACY AND CYBERSECURITY
Suppliers must implement
processes to effectively safeguard all of BODi’s
confidential, sensitive, and proprietary and customer information and
intellectual property regarding its business activities, financial terms and
conditions, performance, and/or any other information deemed confidential, and
such information shall be disclosed only in accordance with the guidelines
specified within any confidentiality provisions or nondisclosure agreement with
BODi.
We expect Suppliers to
respect the privacy of their workers, customers and business partners. Suppliers
should commit to process personal data in compliance with the applicable laws
and regulations and implement appropriate measures to ensure the integrity and
security of their systems.
COMPETITION, TRADE AND CONSUMER PROTECTION
Suppliers should conduct
their business in full compliance with competition and consumer laws. Suppliers
should deal with business partners and customers in a fair manner and should
ensure that they never engage in anticompetitive or unfair trading practices. Suppliers
must commit to provide clear, transparent and accurate information to their
customers and to refrain from making any misleading or otherwise unauthorized
claims. We also require Suppliers to comply with all applicable laws and
regulations relating to product safety, customs and import and export controls
and to respect trade restrictions that may be imposed by national or
international rules or conventions.
COMPLIANCE WITH THIS SUPPLIER CODE
Our relationship with our
Suppliers is based on mutual trust and respect. Suppliers may also demonstrate
their commitment to the principles outlined in this Code through compliance
with their own code of conduct or company policies that embrace these
standards.
Due to the importance of
our Suppliers remaining in alignment with this Code, BODi may ask a Supplier to verify compliance with this Code by
any of the following methods and to take corrective action if there is a reason
for concern:
1) Self-Assessments:
We may ask a Supplier to fill in a questionnaire on compliance with this Code.
2) Certifications/Statements:
We may ask a Supplier for a certification or statement confirming compliance
with this
Code.
3) On-Site Audits: We or an authorized third
party acting on our behalf may contact our Suppliers and ask for permission to
verify compliance with this
Code on site.
BODi
reserves the right to amend or modify this Code at any time and to publish the
updated version of this Code on its website.
Without limiting any
other agreement BODi may have with its
Suppliers, but notwithstanding anything to the contrary in those agreements, BODi may, in compliance with the applicable law, terminate its
relationship with any Supplier found to be in material violation of this Code.
For further information
or to report any violation of this Code, please contact BODi Legal at legal@beachbody.com.
(Revised August 2023)
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